COVID-19 PROTOCOLS

Grizzly Studios Covid-19 Safety Plan

 

The following contains an outline of the policies and procedures of the control measures (referred to as “Protocols”) taken by Grizzly Studios Inc. (the “Studio”) at the address of 220- 21900 Westminster Hwy, Richmond, B.C., to eliminate and reduce the risk of Covid-19 in the workplace, as well as the communication and training of the Safety Plan that are being provided to workers. 

 

Step 1:

  1. Areas at risk of transmission in the workplace include:

    1. Control Room

    2. Live Room

    3. Studio B

    4. Studio Waiting Area

    5. Stairwell

    6. Lounge

    7. Main Studio Office

    8. Multipurpose Room (Photography Studio)

    9. Back Office/ Storage Room

    10. Kitchen

    11. Women’s Washroom

    12. Men’s Washroom

    13. Building Entrance 

  2. Job tasks and processes where workers are close to one another or members of the public include:

    1. Song production (mixing, mastering, recording)

    2. Filming and photography

    3. Consulting

  3. Tools, machinery, and equipment that workers share while working include: 

    1. Keyboards

    2. Mouses

    3. Headphones

    4. Microphones

    5. Cameras

    6. Cords

    7. Computers

    8. Televisions

    9. Monitors

    10. Remotes

    11. Controllers

    12. Instruments

    13. Stands

    14. Couches

    15. Chairs

    16. Speakers

    17. Drones

    18. Interfaces

    19. Synthesizers

    20. Hard Drives

    21. Memory Sticks

    22. Fridge

    23. Microwave

    24. Coffee Maker

    25. Kettle

    26. Dishwasher

    27. Photocopier

    28. Xbox

    29. Massage Chair

    30. Whiteboards

    31. Pens

    32. Notepads

  4. Surfaces that people touch often include 

    1. Desks 

    2. Door handles

    3. Chairs

    4. Security monitor

    5. HVAC monitors

    6. Sinks

    7. Countertops

    8. Railing

    9. Cupboards

    10. Drawers

    11. Light Switches 

 

Step 2:

  1. All customers, contractors, and visitors are required to provide their name and phone number prior to entry of the studio for contact tracing purposes only.

    1. a) All personal information is confidential and under no circumstances may it be shown or shared to any unauthorized individuals, companies, or organizations.

  2. All customers, contractors, visitors, and employees are required to sanitize their hands prior to entrance of the studio.

  3. All customers, contractors, visitors, and employees are required to maintain a minimum distance of 6 feet (2m) apart any time they are able to do so.

  4. Customers are limited to bringing 1 visitor and must register their Name and Phone Number prior to arrival for their booking.

  5. All employees are required to wear protective face coverings when dealing with any/all customers, contractors, and visitors.

    1. Employees are to review Worksafe BC’s guide to selecting and using masks and instructions on how to use a mask.

  6. All customers, contractors, and visitors are required to wear protective face coverings.

    1. Signage has been posted to provide instructions on how to use a mask.

  7. Exceptions to the mandatory wearing of protective face coverings include:

    1. Health complications which must be proven with a doctor's note.

    2. When recording.

    3. During a photo/ video shoot.

  8. All employees of Grizzly Studios Inc. are required to communicate and enforce the expectations and responsibilities of customers, contractors, and visitors to any/all customers, contractors, and visitors to help eliminate and reduce the risk of exposure to Covid-19.

  9. All rooms, high touch surfaces, plexiglass/ other barriers, and equipment are to be disinfected between customers/ visitors, and at the beginning and end of every shift.

  10. Control Room has an occupancy limit of 4 people (including employees).

    1. A plexiglass barrier is to be installed on the desk to separate and protect the employee and customer/ visitor if 2m social distancing cannot be achieved.

  11. Studio B has an occupancy limit of 2 people (including employees).

    1. A plexiglass barrier is to be installed on the desk to separate and protect the employee and customer if 2m social distancing cannot be achieved.

  12. Multi-purpose room (Photography Studio) has an occupancy limit of 6 people (including employees).

  13. Back Office (Storage Room) has an occupancy limit of 2 people (including employees).

    1. A plexiglass barrier is to be installed on the desk to separate and protect the employee and customer/ visitor if 2m social distancing cannot be achieved.

  14. Main Office has an occupancy limit of 2 people (including employees).

    1. A plexiglass barrier is installed on the desk to separate and protect the employee and customer if 2m social distancing cannot be achieved.

  15. Lounge has an occupancy limit of 4 people (including employees).

  16. Washrooms have an occupancy limit of 1 person.

  17. Social distancing, handwashing, and Covid-19 information/ disclosure signage from BC’s Ministry of Health/ CDC have been posted to provide awareness and instruction to prevent/ eliminate the risk of Covid-19 spreading.

  18. Staircase is limited to one way traffic at a time only, before proceeding up or down the staircase ensure the staircase is clear of traffic in the opposite direction.

  19. All employees are asked to work from home when able to do so.

  20. An online booking system has been implemented to create a booking schedule for all employees to view and for employees to schedule their customer bookings accordingly to limit exposure with other employees/ customers.

  21. A mandatory Covid-19 Questionnaire will be automatically emailed to the customer upon confirmation of booking which must be filled out and submitted prior to arrival for their booking. Failure to complete this Covid-19 Questionnaire will result in refusal of entry.

  22. The studio is limited to a total of 2 booked customers at any given time. (Recording Studio and Photography Studio)

  23. Only CDC approved cleaning products are to be used to clean all high touch surfaces, equipment, and protective barriers.

  24. Disposable water bottles will be provided to prevent the touching of glassware, filtered water jug, sink, dishwasher, and cupboards.

  25. Disposable foam cups have been provided to prevent the touching of glassware and mugs.

  26. Disposable cutlery has been provided to prevent the touching of the silverware, dishwasher, sink, cleaning rag/ brush, and drawers.

 

Step 3: 

Our workplace policies ensure that workers and others showing symptoms of Covid-19 are prohibited from the workplace.

  • Anyone who has had symptoms Covid-19 in the last 10 days. Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.

  • Anyone directed by Public Health to self-isolate.

  • Anyone who has arrived from outside Canada must self-isolate for 14 days and monitor for symptoms.

  • Visitors are limited in the workplace.

 

Our policy addresses workers who may start to feel ill at work. It includes the following:

  • Sick workers should leave work immediately and go straight home and contact their local Health Clinic, even with mild symptoms.

  • Sick workers should be asked to wash or sanitize their hands, provided with a mask, and isolated. Ask the worker to go straight home. [Consult the BC Covid-19 Self-Assessment Tool, or call 811 for further guidance related to testing and self-isolation.]

  • If the worker is severely ill (e.g., difficulty breathing, chest pain) call 911.

  • Clean and disinfect any surfaces that the ill worker has come in contact with.

When our employees return to the workplace, we will see a shift in how we work in our offices to ensure the health and safety of all. We will be asking employees to make a commitment to:

  • Personal hygiene

    • Employees must wash their hands often, and always after coughing, sneezing, or blowing their noses. Directions are to wash with soap and water for at least 20 seconds, or, if soap and water are not available, to use an alcohol-based hand sanitizer.

  • Employees are directed to avoid touching their eyes, nose, and mouth with unwashed hands.

  • Everyone should cough or sneeze into a tissue and throw it away immediately after. If a tissue is not available, cough or sneeze into a flexed elbow. Workplace etiquette (for those working in the office)

  • Physical distancing: All employees need to maintain physical distancing while at their workstations and throughout our office. They need to ensure adequate space is provided for exiting common areas such as walking routes, meeting rooms, washrooms, stairwells, kitchen, and pause areas.

  • ● We recommend that people bring their own utensils or use provided disposable utensils and avoid sharing foods with colleagues.

Cleaning and disinfecting: We have ensured that enhanced cleaning occurs each night and throughout the workplace for high-touch services. In addition, employees are supplied with cleaning and disinfectant supplies for self-cleaning during the day.

  • Clean your desk: At the end of the day, employees ensure their desk is clear of all clutter and papers.

  • Sharing stationary supplies and workstation chairs are to be avoided.

Limiting travel

  • All employees are to refrain from non-essential travel. If travel is deemed necessary approval must go through senior management. Following working at home guidelines when working out of the office 

It is important that everyone focuses on their own health and well-being especially in times such as these. We frequently update our internal news network with stories on how to stay healthy, safe, and mentally well. Employees are reminded to not come to work while sick. If they have symptoms of COVID-19, they are expected to utilize the online self-assessment tool, contact their health care provider, or call 811. If someone experiences symptoms at work, they should maintain 2 m (6 ft.) distance from others, notify their manager immediately, go home immediately, and contact their health care provider or call 811.

Communications

  • Employees are expected to stay informed by keeping up to date with the resources and stories posted on our internal news network and contact their manager if they have questions.

  • Anyone returning to the workplace needs to complete a safety orientation and screening questionnaire.

All employees have an obligation to raise any safety concerns in a safe, blame-free environment to ensure the safety of everyone.